Barcode Access Control System for Businesses

Barcode Access Control System for Businesses 

In the ever-evolving landscape of security technology, access control systems have become increasingly sophisticated. With so many options, it can be difficult to know which is best and how to choose the right system for your company. A barcode access control system is one way you can control who physically enters your facilities. It’s a relatively inexpensive and flexible security option.

Chances are, you’ve encountered barcode access control systems in the past, be it at a place of work or in a public place. They simplify access control for users and administrators alike.

What is an Access Control System? 

An access control system regulates who has access to your property. Via various methods, the system grants access to authorized people and denies access to unauthorized people.

Access control systems can be simple, requiring people to swipe a card or punch in a code. Most access control brands, such as Openpath and Vanderbilt, can also be intricate, requiring cards to be swiped in a certain order or using biometric information to grant or deny access. Barcode systems are common and intuitive. 

What is a Barcode Access Control System?  

A barcode access control system is a relatively simple system that’s easy to implement on a wide scale. It requires employees or authorized personnel to present a barcode to gain access to the facility.

In addition to scanning barcodes, a similar form of access control scans QR codes as well. These both work in the same way; the person attempting to gain access swipes their code or displays it in front of a reader to gain access. 

How Does a Barcode Access Control System Work? 

Barcode access control works through a simple process. Barcode readers scan barcodes, which can be on paper, phones, devices, key tags, id cards, or badges, for example.

Access can be granted via automatic or manual readers. With automatic readers, you’ll need to install scanners at each entrance where you want to control access. Many companies and businesses that require patrons to gain access use automatic readers so employees or patrons can access the facility at any time. For example, an employee can swipe into work in the morning, and they can also swipe in at 9 pm when they realize they left their wallet at their desk. Similarly, patrons at a 24/7 gym can show up to work out at 3 am without requiring an employee to let them in.

With manual readers, you’ll need to station an employee with a handheld scanner at each entrance where you want to control access. This is typically used in workplaces where security is more important. You might also see manual readers with stationed employees at events that require barcode access, such as a concert or sporting event. 

When somebody attempts to gain access, they’ll swipe their barcode in the scanner. The scanner is connected to the access control system and sends the information from the swipe to the system. 

The access controls system records the unique ID that attempted access along with the date and time. It also grants or denies access. If access is granted, the system will unlock the door or complete whatever action is needed for the person to gain entry.

Types of Barcodes Used:

• Linear Barcodes: Traditional barcodes with parallel lines, like UPC and EAN. 
• 2D Barcodes (QR Codes): Can store more data and are often used with smartphones. 

What Are the Pros and Cons of a Barcode Access Control System? 

Barcode access control systems are relatively straightforward, and they’re used in many industries. Many office buildings use them for employees, and you may have also encountered them in public places, such as a gym, public transportation, or on a college campus.

Many industries use this type of system, but it isn’t right for everybody. Understanding the pros and cons can help you determine if you should choose a barcode access control system for your business.

Pros of Barcode Access Control 

Compared to other types of access control, a barcode access control system is relatively inexpensive. It’s also easy to create a new barcode for a new employee or for temporary access. In fact, you can regularly create new barcodes for temporary employees or visitors, and you can also specify when certain people will be granted access.

Barcode systems provide an opportunity to keep tabs on traffic. Because they log who is accessing the area and when, you can see the busy or slow times. You can also keep track of any access attempts that were denied. The system keeps tabs on when each person was granted access as well, which is helpful if you need to investigate an incident. It can help you narrow down who was likely in the building at the time the incident occurred.

Barcodes can also be duplicated and are non-proprietary. This makes it simple to customize the system, create new codes, and keep the access control system running smoothly. A common way to use barcode access control is for entrance to concerts or special events. It’s easy to create a one-time barcode for somebody to print or display on their phone. All they need to do is scan their code to gain entry to the event. 

Cons of Barcode Access Control 

Barcode access control isn’t the most secure form of access control. A biometric reader, for example, is better at ensuring the person attempting to gain access is who they say they are. Allowing 24/7 access to anybody with a barcode can present a security risk. 

Additionally, barcode access control requires people to swipe their card or place it in front of an optical reader. This isn’t a huge deal for most people, but it can be more cumbersome than simply getting near the reader with a prox card. If employees are often entering the building carrying a lot of things, this can be frustrating for them.

Courtsy: Alicia Betz for supportive information.

PCI- SSC in Access & Video Surveillance

PCI- SSC in Access & Video Surveillance 

The Payment Card Industry Security Standards Council (PCI SSC) does not mandate specific video surveillance requirements, but it does have general physical security requirements that can be fulfilled through video surveillance or other methods. PCI DSS Requirement 9.1.1 specifically states that organizations must monitor physical access to sensitive areas using either video cameras or access control mechanisms. 

In this era of widespread digital transactions, we cannot overstate the importance of PCI-SSC. PCI-SSC serves as a guiding beacon, directing organizations toward the highest levels of security when handling payment card information. By prioritizing and adopting PCI-SSC standards, organizations can defend themselves against online attacks and enhance the overall integrity and reliability of the global payment ecosystem. The dedication of PCI-SSC to protecting the cornerstone of contemporary commerce remains unwavering, even as technological improvements continue.

What is PCI-SSC?

The Payment Card Industry Security Standards Council is a global organization founded in 2006 by credit card companies such as Visa, MasterCard, American Express, Discover, and JCB. Its mission is to develop and improve security standards for payment card transactions. The PCI-SSC is crucial in bringing stakeholders from the payments industry to create and promote adopting data security standards and resources. It is responsible for crafting and updating the PCI Security Standards, guidelines that dictate how organizations must protect cardholder data.

Compliance with PCI-DSS is mandatory for all entities that handle credit cards, encompassing those that accept, transmit, or store such information. To assist organizations in meeting PCI-DSS requirements, the PCI-SSC offers a range of resources, including training programs, assessment tools, and best practices. The significance of PCI-SSC lies in its dedication to safeguarding cardholder data from fraud and theft, aiding organizations in reducing the risk of data breaches, and ensuring the security of their customers.

Role of PCI-SSC

1. Develop and Maintain the PCI-DSS:

The PCI-SSC actively develops and updates the PCI Data Security Standard (PCI-DSS), outlining guidelines for safeguarding cardholder data. It ensures the PCI-DSS remains current and addresses the latest security threats. The PCI-SSC actively maintains and evolves the standards to meet the dynamic challenges of securing payment card information.

2. Promote Awareness of PCI-DSS Compliance:

The PCI-SSC actively raises awareness about PCI-DSS compliance through its website, social media, and public relations campaigns. Collaborating with industry organizations, it strives to promote understanding and adherence to PCI-DSS across various channels. The PCI-SSC engages in widespread efforts to highlight and encourage compliance with PCI-DSS standards.

3. Assess Organizations for PCI-DSS Compliance:

The PCI-SSC does not directly assess organizations for PCI-DSS compliance. Instead, it approves and supervises Qualified Security Assessors (QSAs) who conduct PCI-DSS assessments. In essence, the PCI-SSC delegates the assessment process to qualified professionals to ensure compliance with PCI-DSS standards.

4. Educate and Train Organizations on the PCI-DSS:

The PCI-SSC provides diverse training programs and resources to educate organizations on complying with the PCI-DSS. These offerings encompass a broad spectrum of subjects, including security requirements, assessment procedures, and best practices, aiming to equip organizations with comprehensive knowledge and skills. The PCI-SSC actively fosters education and training to implement PCI-DSS guidelines effectively.

Importance of PCI-SSC

1. Protection Against Cyber Threats:

In the digital age, there’s been a concerning rise in cyber threats like data breaches and identity theft. PCI-SSC serves as a safeguard by establishing and maintaining security standards that businesses must follow, guaranteeing the protection of sensitive payment information from potential threats.

2. The PCI-DSS is Up-to-Date:

The PCI-SSC actively updates the PCI-DSS to address the latest security threats, ensuring that organizations employ the most effective security measures for cardholder data protection. This ongoing process reflects the commitment to staying ahead of evolving risks in the digital landscape. In essence, organizations benefit from a current and robust framework to safeguard sensitive information.

3. Facilitating PCI-DSS Compliance:

The PCI-SSC provides diverse resources, such as training programs, assessment tools, and best practices, to assist organizations in complying with the PCI-DSS. These offerings simplify the compliance process for organizations of all sizes, ensuring accessibility and support in implementing PCI-DSS guidelines.

4. Comprehensive Security Framework:

PCI-SSC establishes a comprehensive framework encompassing payment card security aspects like network security, encryption, access controls, and regular testing. This all-encompassing strategy ensures vulnerabilities are tackled from various perspectives, establishing a solid defense mechanism against potential breaches.

PCI DSS and Physical Security:

PCI DSS (Payment Card Industry Data Security Standard) includes requirements for protecting physical access to areas where cardholder data is stored, processed, or transmitted.

The PCI standard requires, “either video cameras or access control mechanisms (or both) to monitor individual physical access to sensitive areas,” which allows some flexibility. “Sensitive areas” include:

“data centers, server rooms, back-office rooms at retail locations, and any area that concentrates or aggregates cardholder storage, processing, or transmission. . . This excludes public-facing areas where only point-of-sale terminals are present, such as the cashier areas in a retail store ”

Bottom line: If your PCI compliance solution lacks relevant access control, then you will need security cameras monitoring individual physical access to your organization’s sensitive areas.

Requirement 9.1.1:

This requirement focuses on monitoring physical access to sensitive areas, which include data centers, server rooms, and other locations where cardholder data is handled.

Video Surveillance as a Solution:

Organizations can use video cameras or other access control mechanisms (like keycard systems) to meet this requirement.

Not a Requirement for Footage Retention:

Importantly, PCI DSS does not mandate a specific retention period for video surveillance footage.

Focus on Access Control:

The primary goal of these physical security measures is to prevent unauthorized access to sensitive areas, thus protecting cardholder data.

Key considerations when using security cameras for PCI compliance

Here are four additional considerations specific to security cameras in the context of PCI compliance:

1. Regularly scheduled risk assessments. A full understanding of the security camera system, business environment, and threat environment allows for any adjustments needed to maintain compliance and continuously improve processes.
2. Employee training & awareness. Educating employees about PCI compliance is essential to program success. Employees who are aware can understand how their role can impact compliance and support ongoing program success.
3. Partnering with a vendor. A vendor that understands PCI compliance using security cameras and that offers solutions can remove the burden of program management from your staff, so you can focus on your mission-critical activities. Vendors also have knowledge leadership in the field that typically yields optimal program performance and results.
4. Security cameras + access control. A hybrid solution provides the highest level of compliance and protection. Seamless integration of access control with security cameras provides a framework for full visibility and control of your security environment.

Can the video retention be motion-based?

The PCI standard does not specify whether security systems that utilize motion-based video may be used. However, 24/7 recording with time stamps provides a comprehensive, clear record of all entry and exit events in an area for access control purposes.

The advantage of motion-based recording is reduced costs for storage. The disadvantages include false positives from background motion (passing cars, blowing leaves, birds, etc.) and false negatives (cameras not activating to record incidents). 24/7 recording avoids those disadvantages, while the three-month requirement under PCI makes data storage costs manageable.

Maintaining compliance

Achieving PCI compliance is simply the beginning. Maintaining compliance requires a consistent, strategic commitment to an ongoing compliance program. The three most important elements of an effective program are:

1. Dedicate resources necessary to continuously maintain compliance. This includes commitments of people and technologies.
2. Regularly assess & test the information security environment. Implement a framework to identify whether controls are working and enact appropriate changes that support continuous improvement.
3. Mature your vulnerability management. Vulnerability scans, patching, configuration management, passwords, and permissions reviews are part of an ongoing program to understand and respond to evolving vulnerabilities.

Ref:

1.      https://kirkpatrickprice.com/video/pci-requirement-9-1-1-use-either-video-cameras-access-control-mechanisms-monitor-individual-physical-access-sensitive-areas/

2.      https://www.getscw.com/knowledge-base/pci-compliance-doesn-t-need-90-days-of-footage#:~:text=PCI%20DSS%20has%20no%20specific,no%20requirements%20for%20footage%20retention.

3.      https://www.pcisecuritystandards.org/