Access control in education sector

Access Control in Education Sector

Controlling access to school campuses and buildings is an important issue for school administrators. They need to maintain a user-friendly, welcoming school climate while ensuring that the facility is safe and secure, both when school is in session and when the buildings are unoccupied.

What is access control?

Access control provides the ability to control, monitor and restrict the movement of people, assets or vehicles, in, out and round a building or site.

Access control is essential for all businesses to protect people and assets and has the added benefit of being expanded from controlling, for example, a single entrance door, to a large integrated security network. There are also huge potentials in terms of integrating HR and other systems, such as Time and Attendance, Visitor Management, ANPR, Fire, Intruder and CCTV, which can cut costs and streamline administration costs.

What risks does the average office face and how can these be countered by access control?

Electronic access control systems are increasingly being used to enhance safety and security in educational establishments.

The average educational establishment has a transient population with many high value goods such as computers and IT equipment, not to mention the personal possessions of staff and students, which are extremely attractive for thieves.

Access control systems are all designed to allow access only to people with the necessary authority to ensure that goods and people are protected.

Educational establishments have a duty of care to provide a safe environment for pupils and staff and the application of access control can therefore help manage known or anticipated threats.

Generally systems comprise three component parts:

1. The physical barrier – to physically restrict access to a building or location via such methods as:

• Doors: secured by either a electromagnetic or strike Lock or can be revolving or sliding.

• Turnstiles and speedgates: designed to limit access to one person for one card presented.

2. The identification device – There are a number of different technologies used to identify users of an access control system, such as:

• A proximity card and reader using RFID – cards can either work at a short read range or a long read range.

• A smart card and reader.

• A swipe card and reader.

• PIN pads.

• Biometric (fingerprint, iris scanning).

3. The door controller and software – The door controller and software are at the heart of the system and are used to decide who can gain access through which access point at what time of the day. These can vary dependent on the size of the system and how many readers or sites you are trying to control from one point.

Some of the options include:

• A standalone door controller linked to a single door with no software.

• A number of door controllers all linked together to a single PC to control one site.

• A number of sites all interlinked together over a wide network area.

What added benefits can access control systems bring to educational establishments?

Protection during school hours is paramount, and the following added benefits come from access control:

Visitor monitoring

In an environment where visitors can blend in with the staff and pupils, the use of PC and computer networks should be considered. These systems can print photographic ID and allow access to be restricted to certain areas within the office. Moving to a software solution for visitor management is an easy and inexpensive solution and can provide a number of added benefits.

The system was designed to ensure the smooth operation of a 100,000 square metre complex, spread over five buildings with both students, staff and visitors accessing the different facilities sometimes at high volumes. A Smart Card system was developed which provides not only access to designated areas, but also allows all sites to be linked via a modem, allowing administration from a central point.

Automatic Number Plate Recognition

For college and university sites where students may be driving in and parking onsite, Automatic Number Plate Recognition may be a viable option. To monitor the entrance of vehicles on site, CCTV-style cameras and computer software can be used to identify number plates of vehicles. Some systems can also store photographs of the driver and vehicle for subsequent analysis. This sophisticated software allows critical information to be passed to the police to assist in the pursuit, identification and capture of offenders.

What key considerations should be taken into account when considering access control?

The outcome of the risk assessment for your office will determine the level of security you require and in turn influence your choice of access control system to be used. BSIA access control members and professional security consultancies can assist with this.

BSIA members go through rigorous checks before they are admitted into membership, meaning you are selecting quality companies to achieve peace of mind. Below are just some of the reasons why you could benefit from using the services of a BSIA member:

·        Independently inspected to the quality standard ISO 9001 with a UKAS accredited inspectorate.

·        Compliant with relevant British and European Standards and codes of practice.

·        Financially sound.

·        Professional.

·        Staff vetting conducted (where appropriate).

·        Technically proficient.

·        Committed to quality training and development.

·        Up-to-date with the latest developments in British and European policy and legislation.

Is there any legislation I should be aware of?

The Disability Discrimination Act was amended in 2005 and has significant impact not only in terms of the design of new systems, but also means that many systems may need to be upgraded to ensure compliance. This is of particular importance also for educational establishments as employees, pupils and visitors will all need to have adequate and user-friendly access to the building.

The BSIA has created a guide to help design access control systems following the introduction of the revisions which can be downloaded from www.bsia.co.uk/publications

Other legislation to be considered in relation to educational establishments is:

National minimum care standards

Health and Safety at Work Act

Occupiers Liability Act

Management of Health and Safety at Work Regulations

How a Smart Card Reader Works

Smart Card Readers are also known as card programmers (because they can write to a card), card terminals, card acceptance device (CAD) or an interface device (IFD). There is a slight difference between the card reader and the terminal. The term 'reader' is generally used to describe a unit that interfaces with a PC for the majority of its processing requirements. In contrast, a 'terminal' is a self-contained processing device.

Smart cards are portable data cards that must communicate with another device to gain access to a display device or a network. Cards can be plugged into a reader, commonly referred to as a card terminal, or they can operate using radio frequencies (RF).

When the smart card and the card reader come into contact, each identifies itself to the other by sending and receiving information. If the messages exchanged do not match, no further processing takes place. So, unlike ordinary bank cards, smart cards can defend themselves against unauthorized users and uses in innovative security measures.

Communicating with a Smart Card Reader

The reader provides a path for your application to send and receive commands from the card. There are many types of readers available, such as serial, PCCard, and standard keyboard models. Unfortunately, the ISO group was unable to provide a standard for communicating with the readers so there is no one-size-fits-all approach to smart card communication.

Each manufacturer provides a different protocol for communication with the reader.

• First you have to communicate with the reader.

• Second, the reader communicates with the card, acting as the intermediary before sending the data to the card.

• Third, communication with a smart card is based on the APDU format. The card will process the data and return it to the reader, which will then return the data to its originating source.

The following classes are used for communicating with the reader:

• ISO command classes for communicating with 7816 protocol

• Classes for communicating with the reader

• Classes for converting data to a manufacturer-specific format

• An application for testing and using the cards for an intended and specific purpose

Readers come in many forms, factors and capabilities. The easiest way to describe a reader is by the method of its interface to a PC. Smart card readers are available that interface to RS232 serial ports, USB ports, PCMCIA slots, floppy disk slots, parallel ports, infrared IRDA ports and keyboards and keyboard wedge readers. Card readers are used to read data from – and write data to – the smart card. Readers can easily be integrated into a PC utilizing Windows 98/Me, 2000, or XP platforms. However, some computer systems already come equipped with a built-in smart card reader. Some card readers come with advanced security features such as secure PIN entry, secure display and an integrated fingerprint scanners for the next-generation of multi-layer security and three-factor authentication.

Another difference in reader types is on-board intelligence and capabilities. An extensive price and performance difference exists between an industrial strength reader that supports a wide variety of card protocols and the less expensive win-card reader that only works with microprocessor cards and performs all processing of the data in the PC.

The options in terminal choices are just as varied. Most units have their own operating systems and development tools. They typically support other functions such as magnetic-stripe reading, modem functions and transaction printing.

To process a smart card the computer has to be equipped with a smart card reader possessing the following mandatory features:

• Smart Card Interface Standard – ISO 7816 is an international standard that describes the interface requirements for contact-type smart cards. These standards have multiple parts. For instance, part 1, 2 and 3 are applicable to card eaders. Part 1 defines the physical characteristics of the card. Part 2 defines dimension and location of smart card chip contacts. Part 3 defines the electronic signals and transmission protocols of the card. Card readers may be referred to as conforming to ISO 7816 1/2/3, or in its simplified term, ISO 7816.

• Driver – This refers to the software used by the operating system (OS) of a PC for managing a smart card and applicable card reader. To read a smart ID card, the driver of the card reader must be PC/SC compliant which is supported by most card reader products currently available. It should be noted that different OS would require different drivers. In acquiring card readers, the compatibility between the driver and the OS has to be determined and ensured.

Desirable Features in a Smart Card Reader

Card Contact Types refers to how the contact between a card reader and a smart card is physically made. There are two primary types of contact: landing contact and friction contact (also known as sliding or wiping). For card readers featuring friction contact, the contact part is fixed. The contact wipes on the card surface and the chip when a card is inserted. For card readers featuring the landing type, the contact part is movable. The contact "lands" on the chip after a card is wholly inserted. In general, card readers of the landing type provide better protection to the card than that of the friction type.

Smart card readers are also used as smart card programmers to configure and personalize integrated circuit cards. These programmers not only read data, but also put data into the card memory. This means that not only CPU based smart cards, but also simple memory cards can be programmed using a smart card reader. Of course the card reader must support the appropriate protocol such as the asynchronous T=0, T=1 or synchronous I2C protocols.

It won't take long before smart card readers become an integral part of every computer – and, subsequently, the lives of computer users. Computer systems with keyboards that have smart card reader/writer integration are also available.

Smart card readers are also accessible in the form of USB dongle. USB dongles are frequently used with GSM phones, which contain a SIM smart card. Additionally, phone numbers can be edited on a PC using the USB smart card dongle.

Key features and characteristics of smart cards

Cost: Typical costs range from $2.00 to $10.00. Per card cost increases with chips providing higher capacity and more complex capabilities; per card cost decreases as higher volume of cards are ordered.

Reliability: Vendors guarantee 10,000 read/write cycles. Cards claiming to meet International Standards Organization (ISO) specifications must achieve set test results covering drop, flexing, abrasion, concentrated load, temperature, humidity, static electricity, chemical attack, ultra-violet, X-ray, and magnetic field tests.

Error Correction: Current Chip Operating Systems (COS) perform their own error checking. The terminal operating system must check the two-byte status codes returned by the COS (as defined by both ISO 7816 Part 4 and the proprietary commands) after the command issued by the terminal to the card. The terminal then takes any necessary corrective action.

Storage Capacity: EEPROM: 8K - 128K bit. (Note that in smart card terminology, 1K means one thousand bits, not one thousand 8-bit characters. One thousand bits will normally store 128 characters - the rough equivalent of one sentence of text. However, with modern data compression techniques, the amount of data stored on the smart card can be significantly expanded beyond this base data translation.)

Ease of Use: Smart cards are user-friendly for easy interface with the intended application. They are handled like the familiar magnetic stripe bank card, but are a lot more versatile.

Susceptibility: Smart cards are susceptible to chip damage from physical abuse, but more difficult to disrupt or damage than the magnetic stripe card.

Security: Smart cards are highly secure. Information stored on the chip is difficult to duplicate or disrupt, unlike the outside storage used on magnetic stripe cards that can be easily copied. Chip microprocessor and Co-processor supports DES, 3-DES, RSA or ECC standards for encryption, authentication, and digital signature for non-repudiation.

First Time Read Rate: ISO 7816 limits contact cards to 9600 baud transmission rate; some Chip Operating Systems do allow a change in the baud rate after chip power up; a well designed application can often complete a card transaction in one or two seconds. Speed of Recognition Smart cards are fast. Speed is only limited by the current ISO Input/Output speed standards.

Proprietary Features: These include Chip Operating System (COS) and System Development Kits.

Processing Power: Older version cards use an 8-bit micro-controller clockable up to 16 MHz with or without co-processor for high-speed encryption. The current trend is toward customized controllers with a 32-bit RISC processor running at 25 to 32 MHz.

Power Source: 1.8, 3, and 5 volt DC power sources.

Support Equipment Required for Most Host-based Operations: Only a simple Card Acceptance Device (that is, a card reader/writer terminal) with an asynchronous clock, a serial interface, and a 5-volt power source is required. For low volume orders, the per unit cost of such terminals runs about $150. The cost decreases significantly with higher volumes. The more costly Card Acceptance Devices are the hand-held, battery-operated terminals and EFT/POS desktop terminals.

Why consider smart cards?

IF a portable record of one or more applications is necessary or desirable, AND

Records are likely to require updating over time, Records will interface with more than one automated system, Security and confidentiality of records is important

THEN, smart cards are a feasible solution for making data processing and transfer more efficient and secure.

Advantages of Smart Cards:

• The capacity provided by the on-board microprocessor and data capacity for highly secure, off-line processing

• Adherence to international standards, ensuring multiple vendor sources and competitive prices

• Established track record in real world applications

• Durability and long expected life span (guaranteed by vendor for up to 10,000 read/writes before failure)

• Chip Operating Systems that support multiple applications

• Secure independent data storage on one single card

Barriers to Acceptance of Smart Cards:

• Relatively higher cost of smart cards as compared to magnetic stripe cards. (The difference in initial costs between the two technologies, however, decreases significantly when the differences in expected life span and capabilities- particularly in terms of supporting multiple applications and thus affording cost sharing among application providers- are taken into account).

• Present lack of infrastructure to support the smart card, particularly in the U.S., necessitating retrofitting of equipment such as vending machines, ATMs, and telephones.

• Proprietary nature of the Chip Operating System. The consumer must be technically knowledgeable to select the most appropriate card for the target application.

• Lack of standards to ensure interoperability among varying smart card programs.

• Unresolved legal and policy issues related to privacy and confidentiality or consumer protection laws.

Smart Card Applications

Financial Applications

• Electronic Purse to replace coins for small purchases in vending machines and over-the-counter transactions.

• Credit and/or Debit Accounts, replicating what is currently on the magnetic stripe bank card, but in a more secure environment.

• Securing payment across the Internet as part of Electronic Commerce.

Communications Applications

• The secure initiation of calls and identification of caller (for billing purposes) on any Global System for Mobile Communications (GSM) phone.

• Subscriber activation of programming on Pay-TV.

Government Programs

• Electronic Benefits Transfer using smart cards to carry Food Stamp and WIC food benefits in lieu of paper coupons and vouchers.

• Agricultural producer smart marketing card to track quotas.

Information Security

• Employee access cards with secured passwords and the potential to employ biometrics to protect access to computer systems.

Physical Access Control

• Employee access cards with secured ID and the potential to employ biometrics to protect physical access to facilities.

Transportation

• Drivers Licenses.

• Mass Transit Fare Collection Systems.

• Electronic Toll Collection Systems.

Retail and Loyalty

• Consumer reward/redemption tracking on a smart loyalty card, that is marketed to specific consumer profiles and linked to one or more specific retailers serving that profile set.

Health Care

• Consumer health card containing insurance eligibility and emergency medical data.

Student Identification

• All-purpose student ID card (a/k/a campus card), containing a variety of applications such as electronic purse (for vending machines, laundry machines, library card, and meal card).