Risk Assessment & Quality Control Procedure For Access Control System

Risk Assessment & Quality Control Procedure For Access Control System 

A security risk assessment plays a critical role in evaluating the vulnerabilities and potential risks associated with access control systems. Our expertise in premises security allows us to assist organizations in identifying, analyzing, and implementing effective security controls to safeguard their assets.

When conducting a risk assessment, several factors come into play, including the size of the organization, its growth rate, available resources, and the nature of its asset portfolio. By conducting a comprehensive security assessment, we help organizations identify their critical assets, assess potential risks, implement mitigating controls, and proactively prevent threats and vulnerabilities.

Industries such as healthcare, finance, and government have specific regulatory requirements, such as HIPAA, PCI-DSS, and Sarbanes-Oxley Audit Standard 5, that mandate security risk assessments. With our expertise, we can ensure that your organization complies with these regulations while enhancing the overall security of your access control systems.

Quality Control Procedure For Access Control System

1.0   SCOPE:                                                                                                                      .

This procedure applies to all the inspection activities related to monitoring and measurement of products and Processes related for the Installation or testing of subject activity where applicable for the project and Applicable to:

 

·        Method Statement.

·        Quality Control Procedure.

·        Inspection and Test Plans.

·        Risk Assessments

·        FORMS.

 

2.0   PURPOSE:

The purpose of this procedure is to :

o   Identify processes / products those are to be installed before using them in intended application.

o   Define the methods to verify the quality of products and ensure that products that meet the stated requirements are only used in the intended application.

o   Define the responsibilities of concerned personnel related to quality control processes.

 

3.0   REFERENCES

 

Project Quality Plan

Material Approvals

4.0   DEFINITIONS:

                           PQP                                      : Project Quality Plan.

               PSP                                      : Project Safety Plan.

               QCP                                     : Quality Control Procedure.

               HSE                                     : Health, Safety and Environment

               MS                                       : Method Statement

               ITP                                       : Inspection Test Plan

               QA/QC                                : Quality Assurance / Quality Control Engineer.

               SK                                        : Store Keeper

               WIR                                     :  Work Inspection Request

               MIR                                     : Material Inspection Request.

               MAR                                    : Material Approval Request

       

 

5.0 RESPONSIBILITIES:

 

5.1 Project Manager

 

-   Project Manager is the overall responsible for the project in terms of work execution, safety, planning & quality. The Project Manager will maintain the planning progress and coordination of works with the main contractor.

 

-   The work progress shall be carried out as per planned program and all the equipment’s required to execute the works shall be available and in good condition as per project planned.

-   Specific attention is paid to all safety measures and quality control in coordination with Safety Engineer and QA/QC Engineer and in line with PSP and PQP.

5.2 Construction Manager

 

-        Construction Manager is responsible to supervise and control the work on site.

-        Coordinating with QA/QC Engineer and site Team and foremen for all activities on site.

-        Control and sign all WIR’s before issuing to Consultant approval.

5.3 Site Engineer

 

-   The method of statement to the system shall be implemented according to the Consultant project specifications and approved shop drawings.

-   Provision of all necessary information and distribution of responsibilities to his Construction team.

-   The work progress shall be monitored in accordance with the planned work program and he will provide reports to his superiors.

-   The constant coordination with the Safety Engineer to ensure that the works are carried out in safe working atmosphere.

-   The constant coordination with the QA/QC Engineer for any works to be carried out and initiate for the Inspection for the finished works.

-   He will ensure the implementation of any request that might be raised by the Consultant.

-   Efficient daily progress shall be obtained for all the equipment and manpower.

-   He will engage in the work and check the same against the daily report received from the Foremen.

-   The passage of all the revised information to the Foremen and ensure that it’s being carried out properly.

5.4 QA/QC Engineer (MEP):

 

-   The monitoring of executions of works at site and should be as per the approved shop drawings and project specifications.

-   Ensure WIRs and MIRs are being raised for activities in timely manner and inspected by the Consultant.

-   Check and insure that all activities / work done / completed prior to offer for consultant inspection.

-   He will follow and carried out all the relevant tests as per project specifications.

-   Obtain the required clearance prior to Consultant’s inspections.

-        Should acquire any necessary civil works clearances and coordination.

-        Coordinate with site construction team.

-        One who will assist the Consultant Engineer / Inspector during inspection.

5.5 Site Foreman

 

-   The carrying-out of work and the proper distribution of all the available resources in coordination with the Site Engineer on a daily basis.

-   Daily reports of the works are achieved and coordinated for the future planning with the Site Engineer.

-   Incorporate all the QA/QC and Safety requirements as requested by the concerned Engineer.

-   Meeting with any type of unforeseen incident or requirement and reporting the same to the Site Engineer immediately.

5.6 Safety Officer

 

-   The implementation of all safety measures in accordance with the HSE plan and that the whole work force is aware of its proper implementation.

-   The implementation of safety measures is adequate to maintain a safe working environment on the work activity.

-   Inspection of all the site activities and training personnel in accident prevention and its proper reporting to the Construction Manager and the Project Manager.

-   The site is maintained in a clean and tidy manner.

-   Ensure only trained persons shall operate the power tools.

-   Ensure all concerned personals shall use PPE and all other items as required.

-   Ensure adequate lighting is provided in the working area at night time.

-   Ensure high risk elevated areas are provided are barricade, tape, safety nets and provided with ladders.

-   Ensure service area/inspection area openings are provided with barricade, tape, and safety nets.

-   Ensure safe access to site work at all times.

5.8   Store Keeper (SK)

 

-   Responsible for overall Store operations in making sure to store the material delivery to the site and keep it in suitable area that will keep the material in safe from rusty and damage.

-   One who will acknowledge the receiving of materials at site in coordination with QA/QC and concerned Engineer.

       5.9   Emergency Absents

 

-   If QA/QC not available the adequate QA/QC Engineer will be responsible for quality control activities.

-   If the P.M. not available the Construcion manager will be resposible for all of his activities.

-   If the HSE Engineer not available the adequate HSE Engineer are resposible for safety activities.

-   If Engineer not available Construction manager will assign his duties to the concerned supervisor, forman or alternate Engineer.

-   Replacing staff, in case of absent, with another designation can be accepted only for a minimum period of days absent otherwise the Contractor shall replace the relevant person with same designation which required approval from CONSULTANT.

      6.0  PROCEDURE:

-   Check that all the following documentations have been approved by the Consultant to proceed with the installation activities:

 

·  Quality Control Procedure     

·  Method Statement                 

·  Inspection Test Plan              

·  Check List                                        

·  Risk Assessment                                           

·  Shop Drawing Submittals related to work

 

-   Check all the delivered materials are inspected and approved by the Consultant’s Engineer.

-   Ensure that the respective work area has been cleared by previous trades for start-up installing the system.

-   Ensure that the installation of the material is as per approved shop drawings, approved method statement, Manufacturer’s recommendation, and prevailing quality standards.

-   Ensure the following checks are performed during the installation progress:

-   Check all materials are as per approved submittal.

-   Check all Material are installed as per approved shop drawings.

-   Check if coordinated with other services.

-   Check installation if it is carried out as per approved method statement.

-   Check that the system checked and approved by Consultant.

-   Ensure WIRs are issued on time without delay. (Min. 24 Hours notice for site inspection).

-   Ensure all inspection is performed as per approved Inspection Test Plan.

-   Check ITP, Check List, WIR, and NCR (if any) are signed off and cleared by the Consultant Engineer.

7.0 ATTACHMENTS

7.1 Method Statement                                   

7.2 Inspection and Testing Plan                                               

7.3 Check List for Installations

7.4 Risk Assessment                                                   

7.5 Attachments:

7.5.1 Manufacturer recommendations.

7.5.2 Emergency Evacuation Plan.

                    7.5.3 Technical Details.

Maintenance of the Security Bollard

Maintenance of the Security Bollard 

A high security bollard or entrance control bollard system is designed to deter or completely stop unauthorised entrants, assets or vehicles whilst enforcing the use of an access control system to ensure the ‘one token one person’ rule applies. Bollards are used to protect areas that are either completely pedestrianised, or to restrict vehicle access. Bollards also act as a great security measure for businesses and shop fronts too. Bollards are made from sturdy materials, they can sometimes be damaged or develop wear and tear over time.

The weather can have a large impact on the condition of a bollard. Going from hot to freezing temperatures can cause cracks over time. Likewise, long periods of heavy rain over the years can result in imperfections, especially where wooden bollards are concerned. That’s why it’s important to check your bollards regularly, especially if there has been an extreme change in weather. Metal bollards are less susceptible to weather damage, but over the years it may create some issues.

Bollards are usually found next to roads, or within car parks, and this means it’s not unlikely that one or two will come in contact with a vehicle. Bumps and scratches can occur, and over time this may lead to permanent damage to your bollards. A CCTV system can help to document any accidents around your perimeter and to check the severity of the damage. If any serious damage is caused, it is always best to replace the bollard.

Learning to check your bollards for damage is a great way to improve their overall maintenance. Regularly inspecting them for cracks and breaks means that they can be fixed quicker and no lasting damage will occur. If you have had your bollards for a long time, the exposure to various weather conditions may have caused them to rust or for parts to loosen. With this in mind, make sure to check them frequently. Dirt can also build-up on bollards, so giving them a quick clean every now and then will improve their performance greatly.

Safety Instructions

All personnel who are applicable for the operation of the bollard, including back up personnel, must be thoroughly familiar with the operation and safety regulations.

Any maintenance and repairs must only be implemented by certified technical personnel.

No persons and/or vehicles are allowed into the area over the blocking element when the bollard is functional.

The closing element must be extended early enough that approaching vehicles can still stop in time.

If the bollard functions are activated with neglect to the afore mentioned points the manufacturer cannot be held liable for any damages that may result to any person and/or property.

Before the maintenance work can begin all safety precautions must be adhered.

Monthly Maintenance by the Operating Personnel

After the control the stated changements in comparison to the original condition should be eliminated by corresponding counter measures.

The following points are to be visually examined:

Barrier bollard

1) Clean any contamination on the annular gap between the bollard and the cover of the standpipe

2) Check the extended blocking element for damages, e.g. impact, allow damage repair

3) Check for faultless bollard movement and pay attention to any unusual noises

Drive Unit

1) Check the hydraulic screws, oil tank and hydraulic units for leakage

2) Check the intactness of the hydraulic hoses

3) Check the oil level (level should be within the mark)

4) Check the intactness of the cover seals

First maintenance service by a machine expert

The first maintenance service should be made by a machine expert within the 1 quarter after the installation.

A. Barrier bollard

a) Clean bollard completely from dirt

b) Screw-out bollard cover and examine fixation of the hydraulic cylinder

c) Examine the piston rod and the hose connections of the cylinder on leakages through light beam of a pocket lamp.

d) Examine speed position above one -way restrictor and adjust once or if necessary the approximate direct running of the bollard running-out movement.

Bollard housing

a) Screw-off cover of the bollard housing and examine fix position of the proximity switch.

b) Clean cover and inner space of the bollard housing and clean if achievable from dirt.

c) Note, if penetrated surface water has flown above the drain channel, eliminate eventual obstructions. There should not be water in the bollard housing.

d) Note purification degree on the bottom of the bollard housing. At bigger dirt, especially in the construction phase.

Drive unit

a) Clean drive unit completely from dust and dirt.

b) Examine adjustment of the pressure limit valve for the operation pressure Manometer indication until. 50-60 bar allowed. 

Semi-Annual maintenance service by a machine expert

The semi-annual maintenance is to be performed by a machine specialist. It covers the visual examination as described under Point 1 and the following additional work:

Blocking Element

a) Clean the entire blocking element

b) Unscrew the blocking element cover and check the hydraulic cylinder mounting as well as checking the tightness of the electrical limit switches

c) Check the piston rods and hydraulic cylinder hose connections for leakage (use a torch / flashlight)

d) Check the approximate synchronisation of the bollard drive-out movement in multiple systems, if necessarily adjust the speed at the one-way restrictor.

Standpipe

a) Clean cover and interior, within reach, of any contamination

b) Check the drainage connection, if necessary remove any blockage

c) Determine the degree of pollution on the bottom of the standpipe. With large soil accumulation, particularly in the building phase, cleaning may be necessary.

Drive Unit

a) Clean the dust and dirt from the entire hydraulic unit.

b) Check the operating pressure, if necessary adjust the pressure release valve (approx. 50-60 bar)

Extensive maintenance service by a machine expert

The extensive maintenance service is after 1000 operation hours, but at least each 2 year. Additionally to the first maintenance service the following works should be made.

a) Examination of all functional components, combinations and screwing on integrity and fix position.

b) Exchange of the hydraulic liquid. Open filler cap and guide the hydraulic liquid into the sanitation container.

c) Use the unused hydraulic liquid, of the type of the first filling, to be bought from the bollard manufacturer.

d) Make functional test and if necessary, proceed to adjustment.

e) Examination of the control by an expert. Examine condition of the control and perfect working procedure of the electrical components.

The observance of the maintenance intervals and the execution of the maintenance works guarantee a free disturbances operation and maintenance of the installation.

Get in touch

Here at Expert Security we offer a range of bollards, along with maintenance service to keep them in top condition. Our maintenance cover includes a professional service, provided by our repair engineers, to regularly check your bollards. This will reduce the risk of malfunction or damage. These routine checks will be scheduled in advance and afterwards we will provide a range of detailed reports surrounding the visit. For more information on any of the security options above, or for further advice on how to protect your business premises from criminals, please contact us here or Email us on ssaintegrate@gmail.com