Door Held Open Alert

What is a Door Held Open Alert?

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A door held open alert is a security system that sends a warning when a door is left open for longer than a programmed time, even if it was opened legitimately. It is a component of access control systems designed to prevent security risks, such as unauthorized entry or the risk of intrusion in sensitive areas like server rooms, by notifying designated personnel. Integrating with a video system to capture an image or video clip of the event.

Even if your employees use the correct credentials to gain access to restricted areas, holding or propping the door open can create a security risk. This is why Door Held Open Alerts were created. This feature is part of an advanced physical access control system.

With this feature, when a door is held open longer than a preset time, an alert will be sent to either a designated responsible party or a monitoring center which will alert a list of contacts.

With integration into a video surveillance system, a Door Held Open Alert can also automatically send an image or video clip from the security cameras nearest the door that caused the alert.  It combines a physical access control sensor with cameras, so if someone props a door open, an alert is sent to security personnel, and the system automatically records the incident for later review. 

How it works

·        Sensing the door state: A sensor, often a magnetic contact sensor, is used to detect when the door is open or closed.

·        Timing the duration: The system is programmed with a specific "held open" time. When the door is opened, the timer starts.

·        Triggering the alert: If the door remains open past the preset time limit, the system triggers an alert.

·        Sending the notification: The alert can be a siren, a chime, a light, or a notification sent to a security team or a monitoring center.

·        Integrated security: For enhanced security, the alert can also trigger the capture of a video clip from a nearby camera to provide a visual record of the event.

·        Integration with video: When the alarm is triggered, the connected video surveillance system automatically records or takes a snapshot from the camera nearest the door.

·        Notification: The alert, along with the associated video evidence, is sent to a security monitoring center, a designated responsible party, or a list of contacts.

What happens when an alert is triggered

·        An alert is sent to a designated party, such as security personnel or a monitoring center.

·        The alert can be a visual cue, an audible alarm, or a notification sent to a smartphone.

·        The system can be configured to automatically send a video clip from nearby cameras along with the alert.

·        The alert can be reset once the door is properly closed.

Why it is important

·        Prevents unauthorized access: It stops people from propping a door open after they've used their credential to enter a secure area.

·        Enhances security: It helps monitor critical areas like server rooms or security offices to prevent intrusion.

·        Can be integrated with other systems: It can be combined with video surveillance for a more comprehensive security response. 

Why it's used

·        Preventing security breaches: It stops people from propping doors open for unauthorized access, which is a common security risk.

·        Monitoring critical areas: It is particularly useful for securing sensitive areas like server rooms, labs, or restricted zones, where unauthorized access is a major concern.

·        Providing evidence: The video recording serves as evidence for security investigations.

·        Automating security: It automates the process of monitoring and responding to a potential security issue, reducing the need for constant manual surveillance. 

Door Open Too Long Alarm

A "door open too long alarm" is a system that alerts you if a door is left ajar for a set period, and it can be implemented with simple magnetic sensors for home use or more advanced systems for commercial applications. These alarms can be wireless, battery-powered, or wired, and some offer features like app notifications, different alarm modes, and adjustable time delays. 

Types of door open too long alarms:

·        Simple magnetic sensors: These are often battery-powered and easy to install with adhesive. They trigger an alarm when the two magnetic parts of the sensor are separated for too long. 

·        Wired alarms: These are typically used for commercial and industrial applications and are connected to a power source and control panel. 

·        Smart/Wi-Fi alarms: These connect to your home network and can send real-time alerts to your smartphone via an app. Some are hub-less and compatible with both Android and iOS devices.

Features and functions:

·        Adjustable time delay: Many alarms allow you to set how long the door must be open before the alarm triggers, with some adjustable from seconds to minutes. 

·        Multiple alarm modes: Some systems have different settings, such as a simple alarm that stops when the door closes, a doorbell mode, or a door closing reminder. 

·        App and remote notifications: Smart alarms can provide instant alerts to your phone, which is useful for monitoring doors remotely. 

·        High-decibel sirens: Many alarms include a loud siren to deter intruders or to get the attention of people in the building. 

·        Indicator lights: Some commercial systems may include a visual indicator, such as a flashing red LED strobe, in addition to an audible buzzer. 

Applications:

·        Home security: Prevents doors from being left open for extended periods, which can be useful for security, child safety, or keeping pets from sneaking out. 

·        Commercial security: Monitors critical areas like server rooms, conference rooms, or storage areas, and can be integrated with card reader systems. 

·        Industrial settings: Wired alarms are often used for industrial doors and are designed to withstand harsh environments. 

·        Refrigerator alarms: Small, battery-powered alarms with a short delay can be used to remind you to close the refrigerator door.

How to choose an alarm:

·        The environment: A simple magnetic sensor might be enough for a home, while a wired or commercial system may be better for a business. 

·        Connectivity: Choose between a simple standalone alarm or a smart alarm that connects to Wi-Fi and sends app notifications. 

·        Features: Decide if you need adjustable delays, multiple modes, or a specific decibel level. 

Purpose of Door Alarm Monitoring

Most businesses and organizations use some form of card access control system to control entry into their buildings and other facilities. These systems allow authorized employees to conveniently enter through secured doors without needing to use a key.

In addition to controlling access, most card access control systems also provide a door alarm monitoring feature. The purpose of door alarm monitoring is to detect improper use of the card access controlled door. Two types of door monitoring are commonly provided:

"Door-Forced-Open" Monitoring

In the event that any card reader door is opened from outside without the use of a valid access card, the system will cause a "Door-Forced-Open" (DFO) condition to occur. For example, if an intruder were to pry the door open from the outside, this would cause a DFO condition to occur.

"Door-Open-Too-Long" Monitoring

In the event that any card reader door is propped or held open, the system will cause a "Door-Open-Too-Long" (OTL) condition to occur. For example, if an employee were to wedge a door open, this would cause a OTL condition to occur.

In most cases, the access control system is designed so that a security monitoring center is notified whenever a DFO or OTL condition occurs, allowing an appropriate security response to be made. In some cases this may involve dispatching a security officer to the door to investigate; in other cases, an employee working near the door may be called and asked to see what is going on at the door. If the facility has a video surveillance system, the monitoring center may also use a video camera to observe activity at the door.

The Problem

Unfortunately, the door alarm monitoring feature is a major source of of grief at many facilities. The problem: false DFO alarms. In most cases, these false alarms occur even though employees have done nothing wrong; they simply used the access controlled door in normal manner, yet the system triggered a false DFO alarm. In larger facilities, this can occur hundreds or even thousands of times per day. These alarms can flood the security monitoring center, overwhelming the monitoring staff.

Eventually, monitoring staff may become complacent about DFO alarms, or choose to ignore them completely. At some facilities, false DFO alarms can be such a problem that management becomes frustrated, and chooses to permanently disable the door alarm monitoring feature. Neither of these responses is appropriate as they decrease the overall level of security at the facility and turn the access control system into just an electronic locking system.

Is There a Solution?

Many end-users (and even security systems integrators) have come to accept the false DFO problem as unsolvable. These people have given up on trying to find a solution and consider false DFO alarms to be a fact of life when using a access control system.

Is there a solution? Yes! While false DFO alarms can never be entirely eliminated, Silva Consultants believes that they can be reduced by 95% or more through effective system design.

At facilities that already have systems installed, modifications can be made to existing equipment that will eliminate most false DFO alarms. Fixing false DFO problems on existing systems requires work, but can be done with some knowledge of basic design principles and a little patience.

How Door Monitoring Works

Before discussing specific solutions to the false DFO problem, it is helpful to understand how the door monitoring feature works on the typical access control system.

The typical access controlled door has the following devices:

·        Card reader on outside (non-secured) side of door. Common types of card readers include proximity readers, smartcard readers, and magnetic stripe readers.

·        Request-to-exit (REX) / Egress Switch device on inside (secured) side of door. Common types of REX devices include REX motion detectors, REX switches in lock hardware, and manual REX buttons.

·        Electric lock hardware. Common types of electric lock hardware include electric strikes, electric locks, and electromagnetic locks.

·        Door position switch. The most common type of door position switch is the magnetic contact switch.

All of the devices at the door are connected to the access control system, usually through some type of intelligent control panel which may be located at the door, or in a nearby electrical closet.

Here is how the access control system door monitoring feature works:

Entering through the door from the outside:

When a user presents his or her card at the card reader, the reader sends a signal to the access control system. If the card is valid, the access control systems sends a signal back to the electric lock hardware, causing the door to unlock. As the user opens the door, the door position switch sends a signal to the access control system, but because a valid card has just been used at the reader, the access control system does not cause a DFO alarm to occur.

Exiting through the door from the inside:

When a user approaches the door to exit, he or she activates the REX device. In the case of a REX motion detector, this occurs when the user steps into the detector's coverage area. In the case of a REX switch inside of hardware, this occurs when the user turns the door handle or presses the exit bar. When using a manual REX button, this occurs when the user presses the button to leave. As the user opens the door, the door position switch sends a signal to the access control system, but because a REX device was just activated, the access control system does not cause a DFO alarm to occur.

If an access controlled door is opened without either the use of a valid access card or the activation of a REX device, a door-forced-open (DFO) alarm will occur. This occurs because the access control system has received a signal from the door position switch telling it that the door has been opened, and without having received a previous signal from either the card reader or REX device, it assumes that the door is being forced open.

So, in summary, if a door is opened without using either the card reader or activating a REX device, a DFO alarm will occur.

Common Causes of False DFO Alarms

The following are some common causes of false DFO alarms:

Improper REX Motion Detector Coverage

REX motion detectors need to detect people just as they are ready to open the door. Too often, REX motion detectors are placed where they detect people approaching the door rather than at the door itself. This is sometimes done with good intentions ("I will detect them long before they get to the door") but can create a "blind spot" in front of the door itself. (See Figure #1 below).

Users can pass through the detector's coverage area and pause before opening the door, often long enough to allow the REX detector to reset. The user then opens the door, causing a DFO alarm to occur.

The solution: Carefully test each REX motion detector to determine its coverage area. Ideally, motion detectors should be pointed at the door knob or handle and provide detection before a person can open the door (See Figure #2 below). Relocate and/or readjust detector to provide positive coverage at the door and to avoid unwanted coverage elsewhere.

Improper REX Motion Detector Settings

Different brands of access control systems process door position switch and REX device inputs differently. Some systems require that the REX input signal be reset after each opening and closing of the door. Often, the time delay settings on REX motion detectors are set for too long a period. This allows the door to be closed and then reopened again before the detector has had a chance to reset. This causes a DFO alarm to occur when the door is opened the second time.

The solution: Learn specifically how your access control system processes door position switch and REX input signals. Adjust the settings on your REX detectors so that they provide a signal of an appropriate duration. On many systems, the REX detector should be adjusted to reset as quickly as possible after each activation, so that the system receives a series of pulses rather than a continuous activation.

Improper Lock Hardware Function

When a door is controlled by an access control system, the lock hardware on that door should not allow it to be left in the unlocked position manually. Lock hardware that allows this can be be a source of DFO alarms when users open the door manually from the outside without using their access card.

The solution: Examine all doors and replace any lock hardware that allows a door to be left in a manually unlocked state. If a door must be left open during certain times of the day, this should be done through programming of the access control system - not by manual operation of the lock.

Door Doesn't Latch Properly

Doors that don't close and latch properly are a major source of DFO alarms. These occur when a user is able to pull a door open from the outside without using a card, or when a gust of wind blows the door open. Failure of a door to properly close and latch can be caused by many things, including defective doors and frames, defective door lock hardware, defective door closer, improper HVAC system air balancing, and obstructions at the doorway.

The solution: Carefully inspect all doors to make sure that they close and lock perfectly. Doors that must be "given a shove" to close won't work well with a card access control system. Identify sources of problems and take corrective action. Check doors at various times throughout the day and year as certain problems (such as air balancing issues) may only happen at certain times.

Users are Using Brass Key Instead of Access Card

Most access controlled doors are equipped with lock cylinders that allow the door to be opened using a key in the event that the access control system fails. This works fine if keys are used strictly during emergencies, but causes chronic DFO alarms if users routinely use their key rather than a card to open the door. This not only creates false alarms, but also defeats the accountability provided by the access control systems audit trail feature.

The solution: Brass keys should be used on card reader controlled doors only in the event of an emergency. All lock cylinders on card reader controlled doors should be keyed to a special "emergency key" that is not routinely carried by employees, but instead handed out only during emergencies. If necessary, a break-glass box containing emergency keys can be providing in an area where it is accessible by authorized employees during a true emergency. The emergency key should not be part of the facilities master key system.

Users Forget to Use Manual REX Button

At facilities which use manual REX buttons, users sometimes forget to press the button on their way out, causing a DFO alarm.

The solution: Manual REX buttons are counterintuitive and not very user-friendly. In our opinion, they should only be used as a last resort or as a backup to another REX device. Consider replacing existing manual REX buttons with REX motion detectors or REX switches in the door lock hardware.

Users are Taping or Jamming the Latch Open

Users of the door sometimes tape or otherwise jam open the door latch so they can re-enter the door without using an access card. In some cases, this is because the person needs to go in and out of the door frequently and doesn't want to have to use their access card each time. In other cases, the person has gained access to the inside of the door but doesn't have a card (or access privileges) that would allow them to re-enter. Each time the door is opened from the outside without the use of a card, it causes a DFO alarm to occur.

The solution: Provide ongoing security awareness training to all users of the system. Make sure that users have been assigned appropriate access privileges so that they can do their jobs. If doors must be left unlocked during certain times of the day, educate users on the right way of doing this (through programming of the access control system) versus the wrong way of doing this (taping the latch open). If necessary, provide signage at each door that reminds users of the proper procedures. Take disciplinary action against users who continue to violate policies despite repeated warnings.

Door is Not Interfaced with Automatic Door Opener

When a card reader door is also equipped with an automatic door opener, there is a potential for DFO alarms to occur when the opener opens the door before a REX device is activated. There are two ways in which this can occur:

·        The inside door opener actuator button is located beyond the range of the REX motion detector at the door. When the user presses the actuator button, it opens the door, but since the user has not yet activated the REX detector, it causes a DFO alarm. (See Figure #3 below)

 ·        The door opener's motion detector has a greater range than the REX motion detector. When a user approaches the door, he activates the door opener's detector prior to activating the REX detector, causing a DFO alarm. (See Figure #4 below)

The solution: Provide an interface between automatic door opener devices and the access control system. Outputs from door opener actuator buttons and door opener motion detectors should be connected as REX inputs to the access control system. This can be done by using devices that have double-pole switch contacts (one pole for the opener and one pole for the access control system), or by providing an external relay that provides double-pole contacts.

Tips for Solving False DFO Alarm Problems

·        Troubleshooting of DFO alarms should be done carefully and methodically. At most facilities, you will find that 20% of your doors will be responsible for 80% of your DFO alarms. Run a report that shows all DFO alarms for a 24 hour period to identify those doors with the most problems. Begin attacking the problem by fixing the doors with the most false alarms first, then move on to the other doors.

·        The most reliable type of REX device is a REX switch built into the lock hardware. This switch provides a positive indication when someone is exiting and is the least prone to problems. When installing hardware on a new door, this should be your first choice when the option is available. Also consider retrofitting existing hardware with REX switches, especially at doors that have been particularly troublesome in terms of false alarms.

·        Sometimes, more than one REX device will be required at a door. For example, obstructions may prevent a single REX detector from detecting people approaching the door from different directions. Adding a second REX detector may be able to solve this.

·        If you are pulling your hair out trying to solve false alarm problems at a particular door, consider temporarily installing a camera and video recorder specifically for the purposes of troubleshooting. This camera should be pointed at the inside of the door and allow you to observe activity coming and going. For improved diagnostics, provide indicator lights visible by the camera connected to the door position switch and REX device. These lights should illuminate when each device is activated, allowing you to observe the sequence of events as people pass through the door.

If you have questions about the false DFO alarm problem, or need help in reducing DFO alarms at your facility, please contact us.

Access Control for Sensitive Areas

High-Security Access Control for Sensitive Areas 

Access control is simply the system that restricts entrace to a propery, building, or sensitive area to only those persons who are authorized to enter these areas. In physical security, access control is focused on who, when, and where.

In today’s highly interconnected and digitally driven world, securing sensitive areas within your business or commercial property is crucial. Its implementation helps serve as one’s first line of defense against unauthorized use and access to restricted resources. Today, one excellent method for access security management is by using access control systems. They serve the purpose of restricting and monitoring access to physical and digital company resources. In this blog post, we will discuss best practices for securing business sensitive resources with access control systems. We will also briefly discuss their benefits and available access control system types today. By adhering to these best practices, we believe that organizations can enhance their security protocols and keep assets protected.

We offer a comprehensive range of high-security access control solutions designed to protect sensitive areas and assets. Our cutting-edge systems, including alarm lock trilogy locks, biometric systems, key card systems, keypad systems, key fob systems, smart systems, touchless card reader systems, and Wi-Fi and smart lock systems, ensure efficient building access control across various industries.

With our expertise and advanced access control technologies, you can enhance security and gain peace of mind knowing that unauthorized access to your sensitive areas is effectively prevented.

Understanding Access Control Systems

Access control security systems play a crucial role in regulating entry, monitoring individuals, and enhancing security within a facility. These systems combine hardware and software components to ensure the safety of premises and assets. By regulating access, tracking the movement of personnel, and restricting unauthorized entry, access control systems streamline operations and provide peace of mind.

At The Flying SSA Integrate, we offer a diverse range of access control solutions tailored to meet the unique requirements of various industries. Our systems are designed to provide seamless integration with existing infrastructure and enhance overall security.

Whether it’s controlling entry with biometric systems, implementing card access systems, or utilizing smart systems and touchless card reader systems, our comprehensive solutions empower businesses to efficiently manage their access control infrastructure.

By investing in access control security systems, organizations can create a safe and secure environment while streamlining operations and protecting valuable assets.

Comparing Access Control Systems

When it comes to choosing the right access control solution, there are several factors to consider. Scalability, functionality, and integration capabilities play crucial roles in ensuring that the selected system meets your specific needs. At The Flying Locksmiths, we offer a variety of access control systems that cater to different requirements, providing seamless integration with your existing infrastructure and the ability to scale for future growth.

Options for Access Control Systems

• Alarm Lock Trilogy Locks
• Biometric Access Control Systems
• Card-based Access Control Systems
• Keypad and PIN Access Control Systems
• Key fob systems
• Smart card systems
• Touchless card reader systems
• Multi-Factor Authentication (MFA) Access Control Systems
• Wi-Fi and smart lock systems

Our access control solutions offer advanced security features and convenience, making them suitable for various applications. Whether you require a simple keypad system for a small office or a comprehensive biometric system for a high-security facility, we have the right solution for you.

The Flying SSA Integrate Preferred Access Control Systems

We understand the importance of reliable and efficient access control systems. That’s why we have carefully selected a range of preferred solutions that offer advanced features, robust security, and seamless integration.

Our preferred access control systems include OpenPath, Idemia, Assa Abloy, KISI, Malibu, SimpleAccess, Allegion and VizPin. Each of these systems is designed to provide businesses with the utmost convenience and security, ensuring the safety and efficiency of their access control infrastructure.

OpenPath is a cutting-edge system that combines cloud-based access control technology with mobile credentials, enabling users to conveniently manage and monitor access from anywhere. PDK Touch offers a user-friendly interface and powerful features, making it an ideal choice for businesses of all sizes. KISI provides a comprehensive access control solution that integrates with various entry methods, including mobile devices and key cards.

Malibu, SimpleAccess, and VizPin are also preferred access control systems that excel in their respective areas. Malibu offers flexible and scalable options for managing access, from single doors to multi-site deployments. SimpleAccess provides a user-friendly web-based platform for seamless access control management. VizPin revolutionizes access control with its cloud-based Bluetooth technology, eliminating the need for physical keys or key cards.

Best Practices for Securing Sensitive Areas with Access Control Systems

Securing sensitive areas requires a comprehensive approach that combines various security measures, policies, and practices. Here are some best practices for securing sensitive areas effectively:

1. Multi-Factor Authentication (MFA): While it is true that access control systems are excellent standalone tools, when they are combined with other authentication methods, they produce even better results. So, an excellent access control best practice is to enable two-factor or multi-factor authentication for all sensitive areas. Like we said earlier, this typically includes a combination of authentication systems such as passwords, biometrics, smart cards, or one-time passcodes to successfully authenticate.
2. Access Control Policies: Another best practice for securing sensitive areas in your organization is to establish access control policies that define who can access sensitive areas, and under what circumstances. These policies should include procedures for granting, revoking, and managing access privileges. Regular reviews and updates to these policies are also strongly recommended to ensure that they align with evolving security requirements.
3. Integration with other Security Systems: Another access control best practice would be to integrate one’s access control system with other security systems to reinforce security. This could include using robust locks, security cameras, alarms, fencing, guards, and gates to deter unauthorized entry.
4. Regular Maintenance and Software Updates: Like all other electronic security equipment, access control systems also need regular maintenance checks and software updates. This should also include checks on access permissions, and software and firmware updates to patch vulnerabilities and security flaws.

In conclusion, securing sensitive areas within an organization by implementing access control best practices is a necessity in today’s world. By adhering to these best practices, businesses can ensure that their most vulnerable assets are well-protected.

At SSA Integrate, we are committed to providing state-of-the-art solutions and expert guidance to help your business related to Access Control, Video Surveillance & Intrusion Detection System.

Risk Assessment & Quality Control Procedure For Access Control System

Risk Assessment & Quality Control Procedure For Access Control System 

A security risk assessment plays a critical role in evaluating the vulnerabilities and potential risks associated with access control systems. Our expertise in premises security allows us to assist organizations in identifying, analyzing, and implementing effective security controls to safeguard their assets.

When conducting a risk assessment, several factors come into play, including the size of the organization, its growth rate, available resources, and the nature of its asset portfolio. By conducting a comprehensive security assessment, we help organizations identify their critical assets, assess potential risks, implement mitigating controls, and proactively prevent threats and vulnerabilities.

Industries such as healthcare, finance, and government have specific regulatory requirements, such as HIPAA, PCI-DSS, and Sarbanes-Oxley Audit Standard 5, that mandate security risk assessments. With our expertise, we can ensure that your organization complies with these regulations while enhancing the overall security of your access control systems.

Quality Control Procedure For Access Control System

1.0   SCOPE:                                                                                                                      .

This procedure applies to all the inspection activities related to monitoring and measurement of products and Processes related for the Installation or testing of subject activity where applicable for the project and Applicable to:

 

·        Method Statement.

·        Quality Control Procedure.

·        Inspection and Test Plans.

·        Risk Assessments

·        FORMS.

 

2.0   PURPOSE:

The purpose of this procedure is to :

o   Identify processes / products those are to be installed before using them in intended application.

o   Define the methods to verify the quality of products and ensure that products that meet the stated requirements are only used in the intended application.

o   Define the responsibilities of concerned personnel related to quality control processes.

 

3.0   REFERENCES

 

Project Quality Plan

Material Approvals

4.0   DEFINITIONS:

                           PQP                                      : Project Quality Plan.

               PSP                                      : Project Safety Plan.

               QCP                                     : Quality Control Procedure.

               HSE                                     : Health, Safety and Environment

               MS                                       : Method Statement

               ITP                                       : Inspection Test Plan

               QA/QC                                : Quality Assurance / Quality Control Engineer.

               SK                                        : Store Keeper

               WIR                                     :  Work Inspection Request

               MIR                                     : Material Inspection Request.

               MAR                                    : Material Approval Request

       

 

5.0 RESPONSIBILITIES:

 

5.1 Project Manager

 

-   Project Manager is the overall responsible for the project in terms of work execution, safety, planning & quality. The Project Manager will maintain the planning progress and coordination of works with the main contractor.

 

-   The work progress shall be carried out as per planned program and all the equipment’s required to execute the works shall be available and in good condition as per project planned.

-   Specific attention is paid to all safety measures and quality control in coordination with Safety Engineer and QA/QC Engineer and in line with PSP and PQP.

5.2 Construction Manager

 

-        Construction Manager is responsible to supervise and control the work on site.

-        Coordinating with QA/QC Engineer and site Team and foremen for all activities on site.

-        Control and sign all WIR’s before issuing to Consultant approval.

5.3 Site Engineer

 

-   The method of statement to the system shall be implemented according to the Consultant project specifications and approved shop drawings.

-   Provision of all necessary information and distribution of responsibilities to his Construction team.

-   The work progress shall be monitored in accordance with the planned work program and he will provide reports to his superiors.

-   The constant coordination with the Safety Engineer to ensure that the works are carried out in safe working atmosphere.

-   The constant coordination with the QA/QC Engineer for any works to be carried out and initiate for the Inspection for the finished works.

-   He will ensure the implementation of any request that might be raised by the Consultant.

-   Efficient daily progress shall be obtained for all the equipment and manpower.

-   He will engage in the work and check the same against the daily report received from the Foremen.

-   The passage of all the revised information to the Foremen and ensure that it’s being carried out properly.

5.4 QA/QC Engineer (MEP):

 

-   The monitoring of executions of works at site and should be as per the approved shop drawings and project specifications.

-   Ensure WIRs and MIRs are being raised for activities in timely manner and inspected by the Consultant.

-   Check and insure that all activities / work done / completed prior to offer for consultant inspection.

-   He will follow and carried out all the relevant tests as per project specifications.

-   Obtain the required clearance prior to Consultant’s inspections.

-        Should acquire any necessary civil works clearances and coordination.

-        Coordinate with site construction team.

-        One who will assist the Consultant Engineer / Inspector during inspection.

5.5 Site Foreman

 

-   The carrying-out of work and the proper distribution of all the available resources in coordination with the Site Engineer on a daily basis.

-   Daily reports of the works are achieved and coordinated for the future planning with the Site Engineer.

-   Incorporate all the QA/QC and Safety requirements as requested by the concerned Engineer.

-   Meeting with any type of unforeseen incident or requirement and reporting the same to the Site Engineer immediately.

5.6 Safety Officer

 

-   The implementation of all safety measures in accordance with the HSE plan and that the whole work force is aware of its proper implementation.

-   The implementation of safety measures is adequate to maintain a safe working environment on the work activity.

-   Inspection of all the site activities and training personnel in accident prevention and its proper reporting to the Construction Manager and the Project Manager.

-   The site is maintained in a clean and tidy manner.

-   Ensure only trained persons shall operate the power tools.

-   Ensure all concerned personals shall use PPE and all other items as required.

-   Ensure adequate lighting is provided in the working area at night time.

-   Ensure high risk elevated areas are provided are barricade, tape, safety nets and provided with ladders.

-   Ensure service area/inspection area openings are provided with barricade, tape, and safety nets.

-   Ensure safe access to site work at all times.

5.8   Store Keeper (SK)

 

-   Responsible for overall Store operations in making sure to store the material delivery to the site and keep it in suitable area that will keep the material in safe from rusty and damage.

-   One who will acknowledge the receiving of materials at site in coordination with QA/QC and concerned Engineer.

       5.9   Emergency Absents

 

-   If QA/QC not available the adequate QA/QC Engineer will be responsible for quality control activities.

-   If the P.M. not available the Construcion manager will be resposible for all of his activities.

-   If the HSE Engineer not available the adequate HSE Engineer are resposible for safety activities.

-   If Engineer not available Construction manager will assign his duties to the concerned supervisor, forman or alternate Engineer.

-   Replacing staff, in case of absent, with another designation can be accepted only for a minimum period of days absent otherwise the Contractor shall replace the relevant person with same designation which required approval from CONSULTANT.

      6.0  PROCEDURE:

-   Check that all the following documentations have been approved by the Consultant to proceed with the installation activities:

 

·  Quality Control Procedure     

·  Method Statement                 

·  Inspection Test Plan              

·  Check List                                        

·  Risk Assessment                                           

·  Shop Drawing Submittals related to work

 

-   Check all the delivered materials are inspected and approved by the Consultant’s Engineer.

-   Ensure that the respective work area has been cleared by previous trades for start-up installing the system.

-   Ensure that the installation of the material is as per approved shop drawings, approved method statement, Manufacturer’s recommendation, and prevailing quality standards.

-   Ensure the following checks are performed during the installation progress:

-   Check all materials are as per approved submittal.

-   Check all Material are installed as per approved shop drawings.

-   Check if coordinated with other services.

-   Check installation if it is carried out as per approved method statement.

-   Check that the system checked and approved by Consultant.

-   Ensure WIRs are issued on time without delay. (Min. 24 Hours notice for site inspection).

-   Ensure all inspection is performed as per approved Inspection Test Plan.

-   Check ITP, Check List, WIR, and NCR (if any) are signed off and cleared by the Consultant Engineer.

7.0 ATTACHMENTS

7.1 Method Statement                                   

7.2 Inspection and Testing Plan                                               

7.3 Check List for Installations

7.4 Risk Assessment                                                   

7.5 Attachments:

7.5.1 Manufacturer recommendations.

7.5.2 Emergency Evacuation Plan.

                    7.5.3 Technical Details.